Logistics Production

To carry out a successful logistics production at a public event, follow these key steps:

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1. Detailed Planning:

   • We define the objectives and scope of the event.

   • We create a detailed schedule with key dates.

   • We establish a budget and allocate resources.

2. Location Selection:

   • We advise the entity on a suitable location to adapt to the size and type of event.

   • We also consider accessibility and transportation logistics.

3. Suppliers and Contracts:

   • We select reliable suppliers for services such as lighting, sound, catering, security, and more.

   • We negotiate clear contracts and establish contingency agreements with the municipal police and Civil Protection.

4. Assembly Logistics:

   • We design a detailed plan of the venue, including the layout of stages, stands and exhibition areas.

   • We coordinate the logistics of assembly and disassembly, ensuring the availability of equipment and personnel.

5. Security and Emergencies:

   • We implement the appropriate security measures established in the Self-Protection Plan (PAU), as well as security personnel and crowd control systems, together with the local, regional, national police and Civil Protection.

   • If the PAU does not exist for that space, we hire a specialized company to develop it and validate it by the Local Safety Committee.

6. Management of Staff, Guests or Attendees:

   • We control the registration and accreditation of people and VIPs who can access restricted spaces.

   • We provide clear information about the location, times and activities of the event.

7. Transportation and Parking:

   • We coordinate public transportation and parking options for technical and artistic services.

   • We provide information on routes and transportation for attendees in the event advertising.

8. Communication and Promotion:

   • We implement a solid communication strategy to promote the event, with an advertising campaign in the media, according to the available financial resources.

   • We provide updates and reminders through ON-LINE digital media and also in traditional media, related to the event.

9. Waste management:

   • We inform each of the suppliers participating in the event of the obligation of waste management and cleaning.

10. Post-Event Evaluation:

    • We carry out, if desired, an exhaustive review to identify areas for improvement.

    • We collect feedback from attendees and vendors, both on social media and through other channels.

11. Adaptation and Continuous Improvement:

    • We use feedback from the information received to improve logistics for future events.

    • We keep detailed records of all logistical aspects for future reference.

 

A successful logistics production requires careful planning, effective coordination and the ability to quickly resolve problems during the event. Anticipation and preparation are key to ensuring everything goes smoothly and attendees have a positive experience.